JewishGen KehilaLinks Project Policy
I. JewishGen KehilaLinks Project Policy
The JewishGen KehilaLinks Project facilitates
what JewishGen was formed to accomplish: the collection and dissemination
of information, and encouraging people to work cooperatively towards
providing and sharing the information in a public forum.
We believe that information relating to the history of the Jewish
people belongs to the Jewish people — past, present and future
JewishGen KehilaLinks is provided as a forum where we all choose to
freely share information about the places from which our families
originated with anyone who has an interest.
KehilaLinks is for the benefit of all by all who will create, or who have
already created, pages honoring their places of ancestral origin.
The following are the guidelines by which the JewishGen KehilaLinks
project will be conducted.
II. Definition of 'kehila'
For the purposes of the KehilaLinks project, a 'kehila' is any city,
town or village anywhere in the world which had a Jewish community
at any time in its history — a place that has or once had a
synagogue, or a Jewish cemetery, or other signs of Jewish communal life.
Smaller localities (e.g.: hamlets, farming communities) may be described
on the KehilaLinks pages for a nearby town, or within the pages of a
Region and District Study Group.
III. Designation of a KehilaLinks Project
All KehilaLinks sites must first have signed a
KehilaLinks Donor Agreement on file with JewishGen before any material
can be placed on a JewishGen web server.
Any kehila (as defined in Section II above) will
be included in the KehilaLinks Index Page of the corresponding
modern country, providing that a KehilaLinks Page has been completed
and is online, or has been designated as being under the three-month
construction limit with a start date noted.
If a KehilaLinks page is not yet ready for listing, it will be
listed as "Under Construction" on that country's KehilaLinks Index Page
for a maximum period of three months, with a projected start date.
(See Section IV, below).
No group or person shall have the exclusive right to create a
KehilaLinks Page for a locality. Anyone with an interest in
providing a page memorializing ancestral origins has the right to
proceed under the direction of the KehilaLinks Project Coordinator,
who will have the authority to implement and oversee the three-month
period for page completion.
Final approval for a KehilaLinks site rests with JewishGen's
Vice President for Editoral and Content Management.
The Vice President's decision will be based on recommendations
from the KehilaLinks Project Coordinator, acting in concert with
the KehilaLinks Peer Review Committee.
IV. KehilaLinks Pages "Under Construction"
Only three KehilaLinks Pages may be listed on a KehilaLinks Index
Page as being "Under Construction" by one individual or group at a time.
This will ensure that the pages under construction can be placed online
within a three-month time frame. As each "Under Construction"
site comes online, an individual or group may add an additional site as
being "Under Construction".
If your KehilaLinks site is not ready within the designated three-month
time period, the listing will be removed, unless you contact the
and request an extension.
VI. Kehila Jurisdiction
Each kehila will be listed on the KehilaLinks Index Page
for the modern country in which it is currently located.
Each kehila will be listed on the KehilaLinks Index Page by its
modern native name,
as is the standard throughout JewishGen. One or two alternate
names for the place (e.g. pre-war name, Yiddish name) may appear in
parenthesis following the modern native town name.
Because a locality was subject to historical boundary changes
and could have been included within the boundaries of more than one
country during its existence, any KehilaLinks Page may be linked
reciprocally to/from any SIG or Research Group focusing on that particular
country or region, at the discretion of that SIG or Research Group.
VII. Region and District Study Groups
Individuals, Special Interest Groups (SIGs), and Regional Research
Groups all have a right to set up "Region and District Study Groups"
for any geo-political administrative unit they choose.
Such units may be a town, a county or district during a particular
historic period, or defined as being encompassed by a reasonable
working geographical radius. All are acceptable and may be
determined at the discretion of a group or individual in order to
work cooperatively on research and the creation of KehilaLinks Pages.
All Region and District Groups will be listed only
on the "Region / District Studies" KehilaLinks Index Page
The places within these areas will be listed on the
respective KehilaLinks Index Page for the modern country containing
that town — only if:
The link on the KehilaLinks Index Page will point to the specific
KehilaLinks page for that town, and not to the Group's home page.
- the locality meets the KehilaLinks Project's
definition of kehila; and
- the Region or District Group has actually created and placed
a substantive KehilaLinks page for that town online; and
- the resultant effort has the approval as per
Section III.5 above.
Those towns without any actual KehilaLinks Page behind
them will be handled in accordance with the policy described in
Section IV above, which allows a person or group
to have no more than three KehilaLinks Pages "Under Construction"
at a time.
Any person who has created or will create a KehilaLinks Page
for a locality within an area defined by a group shall not
be compelled to be part of that group.
VIII. Location of KehilaLinks Pages
All KehilaLinks Project pages will be housed on the JewishGen
servers. Pages housed on offsite servers will not be
considered part of the JewishGen KehilaLinks Project.
KehilaLink pages not on the JewishGen servers are not
entitled to use the trademarked terms "JewishGen" or "KehilaLinks",
or use the JewishGen or KehilaLinks logos.
Offsite pages are also not able to link directly to the
JewishGen databases. (Direct database access from
non-JewishGen servers has been disabled, for security purposes,
to prevent data mining and viruses).
IX. JewishGen Acknowledgements
All KehilaLinks pages are required to use the standard
JewishGen KehilaLinks logo,
referenced via HTML code such as:
Should the KehilaLinks page webmaster decide not to use this logo,
a smaller-sized one may be used, provided that it is displayed
with the print large enough to be clearly visible and legible.
In concert with the smaller logo, the text
"This site is hosted by JewishGen, Inc. and part of the KehilaLinks
Project" must appear.
The designer may choose the placement of the smaller logo taking
into consideration the aesthetic impact on the total page.
KehilaLinks Index Link:
All KehilaLinks sites must have a link back to the main
and/or the JewishGen Home Page.
Each KehilaLinks site's webmaster must be reachable and identified
by name and/or a linked e-mail address on the town's home page.
The KehilaLinks site's creator, or someone designated and authorized
by the site's creator, is responsible for ongoing
maintenance of his or her site.
A link to the
pages that are appropriate to the research interests of readers is
Wording such as "This page is hosted at no cost to the public by
JewishGen, Inc., a non-profit corporation. If you feel there is
a benefit to you in accessing this site, your JewishGen-erosity is
appreciated." should be linked to
X. Copyright Protected Material
JewishGen cannot post any copyrighted material without the permission
of the copyright holder. Since we have no blanket permissions from
any source, you are responsible for getting that permission.
Your responsibility for any permissions is defined in the generic
JewishGen Donor Agreement at
All copyright protected material must contain the legend
"Permission to print granted by [insert name of person or
organization] on [insert date]".
Any donated text must properly cite the source (author(s),
title, publication date/place, archival source citation, etc.)
and have a
donor agreement on file with JewishGen.
Photographs of any recognizable living persons require permission
either of the person or the owner of the photograph. (The rule of
thumb, for the time being, is that on pictures taken before 1925,
all persons who appear to be adults can be considered to be no
Violations of copyright will be handled as described under
Section XV, below.
Attorneys are still reviewing some of the copyright laws as they
apply to the internet, thus it may be necessary to change these rules
in the future.
XI. Static Lists
KehilaLinks pages should cooperate with existing JewishGen programs;
not compete with or duplicate them.
In order to avoid duplications of effort and data, to promote uniformity,
and to provide ease-of-use for researchers, the following JewishGen
publishing standards and policies apply to lists of data:
Any list of more than 2,500 items (i.e. 2,500 records, 2,500 individuals)
should not be placed directly on a KehilaLinks page as a
static list — all such lists should be placed in a searchable
Please review the
Databases to JewishGen — Guidelines for Contributors" at
contact the Database Project Manager to proceed.
Reciprocal links between the relevant databases and KehilaLinks
pages are recommended and encouraged — see the
Databases or portions of databases already online should
not be duplicated on a KehilaLinks page.
Instead, the searchable database should be linked to from
a KehilaLinks page.
Temporary Static Lists:
To promote the availability of information not yet online in a searchable
a temporary static listing of data is permitted on
a KehilaLinks page.
However, this data must be removed as soon as the data is available
in a JewishGen Database
in searchable format.
Researchers' surnames of interest:
Lists of researchers and their surnames and towns
of interest may not be included —
all researchers should be encouraged to list their
surname/town interests in the
JewishGen Family Finder
(JGFF) instead, and the KehilaLinks Page should provide a direct
link to the JGFF, as described in the
This policy is in place to protect the privacy of researchers,
by ensuring that their names and contact information can not
be captured and reported via web search engines, thus making them
readily accessible to spammers. The use of the JGFF also
helps to ensure that all contact information is always up-to-date.
Cemetery / Burial Data:
We require that all burial data must be submitted to
Online Worldwide Burial Registry (JOWBR).
However, we realize that a visual perusal of a static list of
this type can be a useful way of making connections, so burial lists
may also be presented in static form on a KehilaLinks Page.
Photos of cemeteries and an occassional headstone may be included.
Extensive family trees should not be placed on KehilaLinks pages.
Instead, they should be submitted to JewishGen's
Family Tree of the
Jewish People (FTJP).
All links to external web sites must be genealogically related.
KehilaLinks sites can not link to commercial vendors, with the exceptions
noted below. If there are any questions, check with the
External web sites:
Links to external web sites may be used to enhance or provide
additional resources or information only when the primary purpose of
the site is not commercial. However, there are exceptions to
this rule. Some specific examples might help ensure clearer
understanding of when a link to a commercial site is permitted:
- If a publisher is willing to grant permission for the inclusion
on a KehilaLinks Page of a copyright protected portion of a book
far greater than what would be "fair use", then we permit a link
to that publisher's site or business address.
- If the KehilaLinks Page included a mention of a book or a list
of titles, no hyperlink to the publisher would be allowed, since
there is nothing being granted to the KehilaLinks Page that is
out of the ordinary.
- If a commercial site provided a free resource of genealogical
interest, there could be a link to that commercial site.
- If the same commercial site instituted a fee to access the
above resource, there could be no link to the site, but the URL
could be listed on the KehilaLinks Page as a genealogical resource.
Professional researchers and their addresses may be
listed as a resource, but they may neither be recommended nor criticized,
and there may be no live link to their e-mail addresses.
Additionally, the following disclaimer is required: "This listing
implies no warranty on the part of JewishGen or this KehilaLinks
page and is provided only as a convenience. All researchers
are encouraged to investigate each professional listed privately,
thus performing due diligence prior to engaging in any contractual
XIII. Prohibited Material
Page creation programs / Hit counters:
No commercial mentions of the program used to create the page or
the program used to create a hit counter are permitted.
The code to create a hit counter is available in
the KehilaLinks documentation.
Yizkor Book material:
No material from a published Yizkor Book may appear on a
KehilaLinks Page —
all Yizkor Book material should appear only on the JewishGen
Yizkor Book Project
Reciprocal links between the KehilaLinks Pages and the respective
material about a locality on the JewishGen Yizkor Book Project
are recommended and encouraged.
[A Yizkor Book is defined as one listed in the
Appendix B, "Bibliography of Eastern European Memorial (Yizkor) Books",
in Estelle Guzik's Genealogical Resources in the New York,
(New York: Jewish Genealogical Society, 2003), pages 302-361.
This list of books can also be found on the JewishGen
No links to travel agencies are permitted, but the
KehilaLinks pages can include material freely provided by travel
agencies to encourage trips to a particular location or to
No negative comments about a researcher, archive or
organization is permitted on any site hosted by JewishGen.
Items for Sale:
No items for sale may be handled through a KehilaLinks page.
If there is a mailing list associated with a place, the
KehilaLinks page may include a suggestion to "join a mailing list",
linking to the subscription site.
However, no JewishGen-hosted page may contain the logo of another
organization or a link mentioning that organization.
No KehilaLinks page may solicit funds or promote a project to
facilitate the acquisition of records on behalf on an individual
or small group of people. Any records acquisition project
must be directed towards the acquisition or indexing of
a complete body of records, which will provide a future
lasting benefit to the entire JewishGen community.
These records will be placed in a
A link to a specific
page may be used as a source of fundraising for an approved
records acquisition project.
There can be no fundraising or solicitation for any non-JewishGen
project or organization, no matter how worthy.
XIV. Ensuring the Requirements for KehilaLinks are Followed
Before embarking on any new project, KehilaLinks webmasters
and coordinators are advised to consult with the KehilaLinks Project
Coordinator, so that duplication of other projects, either in
negotiation or under construction, does not occur.
FTP access may be granted to a KehilaLinks webmaster
under the internal guidelines established by JewishGen.
No new pages will be linked to a KehilaLinks Index Page until the
KehilaLinks Peer Review Committee has had a chance to review and
Non-adherence to the requirements should be brought first
to the attention of the KehilaLinks Project Coordinator to enable
correction, if necessary. If it is not possible to accomplish
correction within 7-10 days, the KehilaLinks site should be hidden
until such time as the necessary corrections are accomplished.
If satisfactory corrections are not made within one month of their
having been brought to the attention of KehilaLinks site owner,
it shall become the responsibility of the JewishGen Operations
Committee or Vice President for Content Management to take
(See Copyright Violations, below).
All new KehilaLinks sites will be reviewed by the
KehilaLinks Peer Review Committee, under the direction of the
KehilaLinks Project Coordinator, before being listed on a
KehilaLinks Index Page. All modifications to an existing
KehilaLinks page should be brought to the attention of the
KehilaLinks Project Coordinator as soon as they are added, and
the Project Coordinator or his/her designee will conduct the review.
Anything requiring correction will be addressed expeditiously
by the KehilaLinks site owner and only in the event of a serious
problem will the page be hidden until corrected.
XV. Copyright Violations
From time to time, JewishGen is notified of a potential copyright violation
on a KehilaLinks site. We recognize that everyone is doing their due
diligence to ensure that the copyright laws are respected.
We also recognize that not all complaints are justified or accurate.
However, in any case, the following policies will be followed should there
be a complaint regarding a violation of copyright.
These policies have been reviewed by JewishGen's legal counsel in order
to protect both you, the donor, and JewishGen, and in no way reflects the
quality of the work and the appreciation JewishGen has for the labor of love
that volunteers are putting into JewishGen's KehilaLinks Project.
We hope you will work with us quickly and efficiently so that we can
properly investigate the complaint and be able to render a proper legal
When a complaint is received, the actions stated below will be taken by
the KehilaLinks Project Coordinator or by an officer of JewishGen, or by both:
- JewishGen's legal counsel and JewishGen Operations Committee will be
notified immediately of the complaint.
- The material that is in question will be temporarily hidden.
- The complainant will be notified that the above action has been
taken temporarily until an investigation is undertaken.
- The KehilaLinks Project Coordinator and a member of the JewishGen
Operations Committee will investigate the charges, and a finding
will be presented to the Operations Committee for a final recommendation.
- Based on the recommendations of the Operations Committee, the challenged
material will be permitted to go live again, or a request will be made
to remove the material permanently.
By consensus: Warren Blatt, Joyce Field, Carol Skydell,
for the JewishGen Executive Committee
KehilaLinks Main Page
November 13, 2001. Updated Nov 13 2003; Dec 1 2004; Apr 23 2005; May 31 2006.